Booking calendar, moving of single bookings and guests, improved room calendar display, … and more

We would like to share with you the latest features and improvements from the last SeminarDesk update of June 2020.

Platform-wide Update: "Seminar" becomes "Event"

With this update, we are moving away from the term “seminar” and are using the more neutral term “event” from now on. 

This has particular effects on the main menu and other names within SeminarDesk. The functionality remains unchanged despite this name change.

New: booking calendar

Bookings can now also be displayed in a calendar view by clicking on the bookings menu. 

As with all other calendar views, you can first select the period, followed by a a weekly, monthly or chronological display.

Tip: With a right click on an entry the booking details can be called up and a room can also be assigned directly.

New function: move single bookings or individual guests into another booking

Since many events had to be postponed in the last months, SeminarDesk now offers the possibility to easily move single bookings into another booking.

You reach the function under Edit booking – Actions – Move to other booking.

 

We can now select a target booking:

Note: To postpone a booking, it must not be in the past.

In the same way, individual guests of a booking can now be moved to another booking.

New feature: move booking into new event date

In case some attendees cannot attend an event that has already been booked, a booking can now easily be moved to another future date of the same event. To do this, click on Edit booking and on Actions – Move to another date.

We can now choose a new date. Please note: Bookings can only be postponed to dates of the same event. The event must therefore already have several future dates.

Create timetable templates and assign timetable to event dates

With this update you can now create timetable templates. 
First choose Administration – Timetable Templates to create or add a new timetable.

Afterwards, new entries for one or more days can be created by right-clicking on the timetable. 

Each entry can be marked as either break, lesson or exam and the corresponding lesson units can be defined.

We can now assign this timetable template to an event date.
Click on the Actions drop-down of an event date and select date details (funtion room rent, invoices etc.) 

In the Timetable section the created templates can now be selected and dragged into the timetable of the event date.

Optimized room calendar display

There are now additional basic settings for the room calendar. Under Administration – Settings and the section Room Calendar you will now find the following additional options:

By removing the checkbox Show dates, the first line in the room calendar is completely removed. 

The new grouped view also allows us to group the calendar by booking and by booking and gender.  

Finally, the dynamic row height can now be deactivated. That means rooms with several beds do not have a larger row height than e.g. single rooms.

Additional features and improvements

Total price display for the booking page

In the web settings of an event you can now deactivate or activate the display of the total price. When activated, the total price per person for accommodation and meals is displayed instead of the general price per night, depending on the selected date. 
Note: This option has no effect for multi-part seminars or if the booking of several dates is active.

Improved report generation speed

The user interface and display of reports and reports has been slightly changed and optimized. In addition, the speed has been improved, especially for larger data volumes. 

SeminarDesk becomes international

Due to new English and French speaking SeminarDesk customers, the SeminarDesk user interface is now multilingual. The language can be changed at any time by clicking on the appropriate country flag in the top right corner. 

As always, we are looking forward to your feedback!

Best wishes from
Christoph, Simon and Jan.