Statistics in the calendar view, e-mail notifications for new bookings, flexible price levels, and much more…

We would like to showcase you all new features and improvements of the SeminarDesk update from 16th September 2020!

Room Type Order On the Booking Page

The order of the room types can now be adjusted via Administration – Setup – Guest Rooms and Room Types.

Room type order

In the registration form on the booking page, the display changes accordingly:

room type order booking page

Statistics in the booking calendar view

In the booking calendar view, statistics are now displayed for each calendar day. This includes the number of families, adults and children as well as the number of rooms assigned.

Note: For a detailed display, simply hover the mouse pointer over the statistics field for a second and an info panel will appear.

calendar statistics

E-mail notifications for incoming bookings

One or more e-mail recipients can now be specified for notifications via the booking page settings of an event. 

With every online booking, an e-mail notification is sent to the address(es) stored there.

notifications incoming bookings

Note: To speed up the setup of future events, the recipient email addresses can be set as default for all events under Administration – Setup – Default Booking Page Settings.

Additional Fields For Events

Similar to the fields you can create for contact persons, you can now create extra fields for events under Administration – Setup – Additional fields. 

There are different field types to choose from available, such as text fields, date fields, numbers, Yes-No check boxes and drop-down menus.

Assign Contact Persons To Events

When creating an event, you can now assign one or more contact persons. SeminarDesk users can be picked via a dropdown if they are marked as contact person in the user administration section.

This feature can be useful to specify an (internal) contact person for event guests and who is responsible for event content and general questions.

contact person events

Finally, in the booking page settings of an event, you can use the “Show contact persons” option to specify whether the contact persons should be displayed on the booking page – similar to the speakers.

Select Time of Arrival/Departure For Manual Bookings

When creating a new booking manually, the arrival and departure time of the guest can now be changed or overwritten. 

This does not have to be done afterwards anymore if this information is already known during the booking.

arrival time booking

Language, Theme and Table Settings for Users

By clicking on your own user name in the top right-hand corner you will find the new menu item My Settings. Here you can, for example, save the settings for the guest rooms and booking calendars.

My settings

Flexible Price Levels

Under Administration – Setup – Price Levels it is now very easy to create price levels for different participant groups. In our example we have added the levels “Sponsors”, “Standard” and “Reduced”:

Price levels
edit price levels for guests

We can also define here which level should be the default (i.e. preselected) and whether the respective level should be available on the booking pages.

The price levels can then be used in the administration of the price lists as a further distinguishing feature in addition to guest age and room types. This way, different prices for e.g. “members” and “non-members” can be displayed with only one price list.

Note: The selection of a price level via the booking page is currently not yet possible, this will follow with one of the next updates. When booking manually, the price levels are already available for selection. And even when editing a booking guest, the price level can be changed afterwards.

Additional Meals

Under the new menu item Administration – Setup – Additional Meals, it is now possible to manually add meals for guests who are to be catered for without having a booking. These could be day guests or volunteers. Groups can be defined for this use case, in our case “day guests” and “volunteers”:

meal groups

Above the groups it is also possible to select which of the five standard meals should be available for the additional guests. 

additional meals

Under “Bookings > Additional Meals” you now have the possibility to enter the number of additional meals per day, meal and group. 

The additional meals are then included in the kitchen list or other reports.

additional meals booking

Additional Text for Accommodation Type on Booking Pages

Under Administration – Setup – Guest Rooms and Room Types an external description for individual room types can now be added.

This description appears on the booking page under the respective room type.

external description booking page

As always, we hope that these improvements will help you and we look forward to your feedback!

All the best, 
Christoph, Simon und Jan.